15 Secrets Successful People Know About Time Management

Kevin Kruse

1.The first secret is recognizing time as an essential asset and that lost time cannot be retrieved. Breaking the hours down to minutes helps some people. They choose to see 1440 minutes instead of 24 hours and try completing daily tasks on this basis. The same minute can be utilized for different purposes and this view aids in scrutinizing time efficiently.

2. Secondly, decide and prioritize your Most Important Task (MIT). This is the single largest task that will have the greatest impact on your day. Identifying an MIT is a major factor for increased productivity.

3. Abandon your to-do list and pick up your calendar instead. Many tasks go unfinished and this causes excessive stress on an individual. Plan the completion of your task and keep a doable schedule. This is known as Time-Blocking or Time-Boxing and successful people swear by this method. Reschedule tasks that cannot be immediately completed. Draw up a plan to fit you and not the other way around.

4. The fourth secret is to avoid procrastination; all you need to do is imagine your future self. Motivate yourself with the image of future success. Be honest about your future actions as well. If you know you’ll procrastinate or be unhealthy in a situation then eliminate all tempting elements

5. There will always be more to do and it is completely okay to not do them all. The quality of the completion of tasks is more important than the quantity of tasks you check off.

6. Always have a notebook ready. Jotting down your ideas helps you remember them better. Taking them down by hand is the most effective way to hold onto them. No idea is too trivial.

7. Avoid checking your inbox often so as not to let people define your life. Constantly checking your mail is unproductive. The anticipation becomes an addiction and it reduces focus and takes away from your time. To extract yourself from this black hole, you can unsubscribe from newsletters or using the 321-Zero method:

8. Meetings are not as effective as people tend to assume they are and should only be scheduled as a last resort. In a 2015 survey, it was reported that 35% of participants found weekly meetings to be a waste of time due to the following reasons :

• According to Parkinson’s Law of Triviality, members of a meeting focus their time on trivial or unimportant issues.
• Extroverts tend to dominate meetings, discouraging others to participate as well.
• Despite these reasons, it cannot be denied that regular meetings are necessary for any company. It is seen that stand-up meetings are much more effective than sit-down ones as people were more cooperative and communicated ideas better.

9. The ninth secret is to not be afraid to say NO. You do not have an obligation to say yes to every project that comes your way. Pick and choose the things you want to do and set your eyes on that goal alone. Studies have also shown that people who reject demands for their time are happier and possess more energy.

10. Use the Pareto Principle. In the 19th century, economist and philosopher, Vilfredo Pareto found that 20 % of his peas produced 80% of healthy peapods and decided to make it into a principle that could be used in many aspects of life. Similarly, if 20% of your employees provide 80% of the company’s productivity then you should focus your energy on them and give them incentives and motivation to work harder. In your own life, identify the tasks that have the greatest effect and focus on them.

11. Assess your skills and work accordingly. A study asked the following questions to employees that led to greater output :

12. Categorize your work into a THEME every day. Focus on a single concept every day and make it a habit so when you wake up you have a clear idea of what needs to be done and will not be distracted or weighed down by other tasks. Entrepreneurial coach, Dan Sullivan suggests theming work centering on three types of days:

13. Complete small tasks that require less than five minutes of your time immediately. Failure to do so might result in these tiny tasks piling up and causing stress. 

14. Devote the first hour of your day to an activity that will improve your health. Exercise, meditate, engage in a hobby that gets your creative juices flowing, anything at all!

15. ENERGY IS VITAL. This is why the Pomodoro technique was developed by Francesco Cirilo in which devoting 25 minutes to a single task and then taking a 5-minute break boosted productivity. Time management isn’t about productivity but rather maintaining focus and energy.

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